At XACCT we consider the security of your information the most important and critical aspect of our business relationship. Every decision we make embodies our commitment to provide the most highly reliable and advanced security infrastructure over the Internet and to ensure that all information exchanged between us is maintained in strict confidentiality.

We safeguard all information according to established and commercially reasonable security standards and procedures. We also assess new technology for protecting customer information on an ongoing basis.

We will never sell any information to a third party for marketing purposes without your consent. We will disclose information to third parties about your account only under the following conditions:

1. If lawfully required

2. If you request or authorize it in witting.

• Software Reliability
  
• Hardware Reliability and Infrastructure Set Up
  
• Back Up Procedures
  
• Confirmations and User Logs
  
• User IDs and Passwords
  
• Secured Socket Layer (SSL) Connection
  
• Contingency Plans
  
• Controlled Access
  

 

Software Reliability
XACCT has been programmed using 100% Microsoft Technology. Our accounting software database is replicated instantly using transactional replication from Microsoft’s SQL 7 database software, the most powerful and reliable database management system from Microsoft.

 

Hardware Reliability and Infrastructure Set Up
Servers – Duplex Processors, Swappable Hard Drive, SCSI System, Redundant Power Supplies, RAID 0, 1GB RAM each.
Firewalls – We have configured two top-of-the-line security "gates" or "Firewalls" that continually monitor and control the access of authorized users. According to recent computer magazines, they are the most effective and reliable security systems in the market today.

 

Back Up Procedures
At XACCT, we acknowledge that your financial data must be accessible, accurate and most importantly safeguarded. It is not cost beneficial for most small and medium size businesses, or for traditional accountants and bookkeepers, to back up and safeguard the financial data processed during a single day. The majority of mid to small size businesses will periodically back-up their financial records on a floppy disk, if both time and resources are available. At XACCT, we perform daily back-ups of all the information processed for our clients into specially designed back-up equipment and use the highest reliable software available in the market place today. In addition, back up tapes of the last five working days are always maintained and stored off-site in a fireproof cabinet.

 

Confirmations and User Logs
XACCT sends your or your designee an email confirmation of all critical transactions and/or instructions authorized through our website. Additionally, we maintain a record of each User that has logged into the system, including the pages he (she) visited.

 

User IDs and Passwords
As part of the set-up procedures, you will identify the users (User IDs) who will have authority to access, process, edit and/or approve your financial information and transactions. Access to XACCT is subdivided between modules and the modules are further subdivided by tasks. This way you can delegate some responsibilities without losing control of final approvals. For example, your assistant can review open invoices for accuracy and correctness and make a selection of the individual invoices that should be scheduled for payment based on your common business practice. Then you (or your designee with the proper authority level) can access the website to approve the final payments.

Each defined User ID is originally set up with a generic password. The first time the user attempts to log-on, he (she) is forced to change/set-up their secret password on-line. Afterwards, users can change their passwords on-line, at any time.

Furthermore, our password security system includes a special security feature that, after three unsuccessful login attempts, it automatically locks and invalidates the User ID, until an authorized person contacts us and activates it again.

 

Secured Socket Layer (SSL) Connection
We maintain the necessary licenses and have set-up the necessary infrastructure and software to guarantee a Secure Socket Layer connection. This proven technology is in use by the top 40 e-commerce sites, ALL of the Fortune 500 companies with a Web presence, and thousands of other leading sites. When you successfully log-on to XACCT, you will be in a secure environment as all information transferred between you and XACCT is encrypted and may not be accessed or interrupted by another User ID or unauthorized party. You can confirm this secure connection by reading the address https: with an "s" at the end instead of http: without the "s" at the end. You will also observe a "lock" icon in the right bottom of your browser that will further confirm that you are in a secure environment.

 

Contingency Plans
A critical part of our business is to provide you with real-time online access to your information. We have developed and currently have in place a comprehensive contingency plan to guarantee the continuity of our services to the largest extent possible. Some of the major areas of the plan include:

1.Automated Power Generator

2.Alternative Communication Lines to the Internet

3.Emergency Additional Phone Lines if our regular number is not reachable

4.Off-site daily back-up of financial transactions and information

 

Controlled Access

Our facilities have a dual magnetic lock and a top of the line security software system that controls the different access doors. We have set up outside conference rooms and common areas to ensure that personnel without authority do not enter our working facilities.

Go ahead!... Contact us to find out more!